One of our salespeople was speaking with a grower (who just joined Harvust!) recently, and as he began showing her Harvust's accident log feature, she interrupted him. "I've been working on my OSHA 300 all day," she said, exhausted. It was a reminder of how overwhelming OSHA reporting can be for ag employers, especially as the February 1 deadline looms. But with Harvust, this tedious process can be streamlined into just a few clicks, saving you time and effort and ensuring full OSHA compliance.
Watch this (3 min) walk through video 👇
How It's Done Today
Collect injury and illness data
You start by gathering all records of workplace injuries and illnesses from the past year. This may include incident reports, supervisor notes, and medical records. Often, these details are scattered across spreadsheets, paper forms, and emails, requiring significant time to compile. They are usually in Spanish, and you can't read the handwriting, making it take longer.
Fill out the OSHA 300 log
Next, you must document each recordable incident in the OSHA log. You can use the official form on the OSHA website or your own if it contains the same information. This includes employee names, job titles, dates of injury, where the incident occurred, a description of what happened, and more. Manual data entry is prone to errors, and reviewing each record takes valuable time.
Calculate the OSHA 300A summary
Once the 300 log is complete, you use it to summarize key statistics for the OSHA 300A form, including total work-related injuries, illnesses, and days away from work. You need to do this for each ranch location; one for the whole company is not compliant. After you fill it out, print it off and have it signed by a company executive and prominently posted in the workplace by February 1.
Enter data into OSHA's Injury Tracking Application (ITA)
The final step involves manually entering all required data into OSHA's online ITA. This process is time-consuming and requires careful double-checking to ensure accuracy. Here is the official how-to video for the ITA (it is 45 minutes long!!).
How It's Done With Harvust
With Harvust's user-friendly injury log, you can complete OSHA 300 reporting tasks in about a minute. Here's how:
Automatic recordkeeping
Harvust keeps an up-to-date injury log throughout the year. When your supervisors document an accident in Harvust, it is automatically translated, accurately categorized, and securely organized to meet OSHA's recordkeeping requirements.
Download completed OSHA 300/300A forms
Answer a few questions (you may need to get some information from a timetracking system like FieldClock) and click a button to generate your OSHA 300 log and 300A summary as ready-to-use PDF files. Harvust fills out the 300A summary with accurate data. Just print it off, sign it, and post it, ensuring compliance without hassle.
Upload two files
Harvust also provides your injury and illness data in the required CSV format for easy upload to OSHA's ITA. No repetitive data entry is needed—download the files and upload them to OSHA's portal.
- Here is a how-to video linked to the exact time showing how to use the CSV upload.
- Here is the link to log in to your OSHA ITA
By automating OSHA 300 log compliance for farms, Harvust reduces what would be hours of work to just a minute. You'll save time, minimize errors, and fully comply with OSHA standards.
